Role and Key Responsibilities

• Managing the daily administrative and industrial liaison tasks of the Dean of the School, and personal schedule management including schedule coordination, meeting arrangements, and minutes meeting record keeping.
• Coordinating and arranging reception support for visiting delegations from China company and Malaysia company.
• Handling the communication and coordination of research projects for the China company and Malaysia company including supporting project management and assisting research documentation needed.
• Managing the general administration.
• Assuming the role of secretary to the management committee, inclusive the preparation of agendas and keeping of minutes.
• Documentation of all events including photography, and generating reports.
• Providing administrative support to a team of academic staff, inclusive of assistance in course portfolio preparation and record keeping.
• Liaising and working with academic boards, governing bodies, task groups and collaborating partners to ensure implementation of updated practices and maintenance of constant dialogue.
• Communicating with partner institutions, external agencies, government departments and prospective students.
• Maintaining up-to-date and high levels of quality assurance, including course evaluation and course approval procedures.
• Assisting in the preparation of proposals for the smooth running of the department.
• Other duties as assigned by the management.

Requirements / Qualifications

• A university degree in any discipline.
• Must proficient in Mandarin and English.
• Able to communicate in Malay will be an added advantage.
• Proficient in Microsoft Office (Word, Excel and PowerPoint).
• A team player with good organizing abilities, interpersonal and communication skills.
• Ability to work well in a tea.
• A dynamic and motivated individual with a keen interest in continuous improvement and work excellence.
• Commitment to diversity, equity and inclusion in a vibrant academic setting.
• Energetic and ability to demonstrate good judgment, tact and professionalism.

Interested candidates are encouraged to email their CV, along with copies of academic transcripts and supporting documents, to recruit_admin@xmu.edu.my.

We thank all applicants for their expressed interest. However, ONLY shortlisted applicants will be notified.