Role and Key Responsibilities

• Managing the daily administrative and industrial liaison tasks of the Dean of the School, and personal schedule management including schedule coordination, meeting arrangements, and minutes meeting record keeping.
• Coordinating and arranging reception support for visiting delegations from China company and Malaysia company.
• Handling the communication and coordination of research projects for the China company and Malaysia company including supporting project management and assisting research documentation needed.
• Managing the general administration.
• Assuming the role of secretary to the management committee, inclusive the preparation of agendas and keeping of minutes.
• Documentation of all events including photography, and generating reports.
• Providing administrative support to a team of academic staff, inclusive of assistance in course portfolio preparation and record keeping.
• Liaising and working with academic boards, governing bodies, task groups and collaborating partners to ensure implementation of updated practices and maintenance of constant dialogue.
• Communicating with partner institutions, external agencies, government departments and prospective students.
• Maintaining up-to-date and high levels of quality assurance, including course evaluation and course approval procedures.
• Assisting in the preparation of proposals for the smooth running of the department.
• Other duties as assigned by the management.

Requirements / Qualifications

• A university degree in any discipline.
• Must proficient in Mandarin and English.
• Able to communicate in Malay will be an added advantage.
• Proficient in Microsoft Office (Word, Excel and PowerPoint).
• A team player with good organizing abilities, interpersonal and communication skills.
• Ability to work well in a tea.
• A dynamic and motivated individual with a keen interest in continuous improvement and work excellence.
• Commitment to diversity, equity and inclusion in a vibrant academic setting.
• Energetic and ability to demonstrate good judgment, tact and professionalism.

Interested candidates are encouraged to submit their applications online via “Apply Here” or email their CV, along with copies of academic transcripts and supporting documents, to recruit.admin@xmu.edu.my.

We thank all applicants for their expressed interest. However, ONLY shortlisted applicants will be notified.