Role and Key Responsibilities

• Coordinate the administration and governance of postgraduate studies-related matters
• Coordinate the promotion of postgraduate programmes
• Organise activities and events for postgraduate students
• Mentor the Postgraduate Student Council, oversee postgraduate facilities, and manage the postgraduate (PG) handbook, guidelines, and documentation
• Oversee PG degree conferment, awards, supervision records and result slips
• Assist in coordination with other departments to ensure the smooth operation of postgraduate programmes, including facilitating mobility and visa applications
• Perform day-to-day duties as assigned by the Assistant President and Senior Manage

Requirements / Qualifications

• Academic qualification: A PhD holder is an advantage.
• Experience in handling postgraduate administrative matters, including coordination of academic affairs and programme accreditation activities.
• Experience in drafting MoAs/MoUs, preparing academic and research proposals, familiarity with government grant systems and liaising with government agencies and private sectors.
• Creative and skilled in content creation.
• Academic qualification: At least a Master’s degree.
• Committed team player with excellent interpersonal skills, able to work independently in a fast- paced environment.
• Meticulous, with a positive attitude, hardworking and able to deliver assignments within a given timeline.
• Strong organisational skills, attention to detail and the ability to coordinate effectively with various departments and stakeholders.
• Required skill(s): MS Office (Word, Excel, PowerPoint). Knowledge in Power BI and Canva is an advantage.
• Good command of written and verbal Mandarin, English and Bahasa Malaysia.

Interested candidates are encouraged to submit their applications online via “Apply Here” or email their CV, along with copies of academic transcripts and supporting documents, to recruit.admin@xmu.edu.my.

We thank all applicants for their expressed interest. However, ONLY shortlisted applicants will be notified.