Role and Key Responsibilities

• Managing the general administration of the department.
• Assuming the role of secretary to the management committee, inclusive of preparation of agendas and keeping of minutes.
• Documentation of all departmental events including photography and generating reports.
• Providing administrative support to a team of academic staff inclusive of assistance in course portfolio preparation and record keeping.
• Managing the student life cycle from registration /admission to graduation.
• Liaising and working with academic boards, governing bodies, task groups and collaborating partners to ensure implementation of updated practices and maintenance of constant dialogue.
• Communicating with partner institutions, external agencies, government departments and prospective students.
• Maintaining up-to-date and high levels of quality assurance, including course evaluation and course approval procedures.
• Translation and editing of departmental documents including presentation files and promotional materials.
• Assisting in the preparation of proposals for smooth running of the department.
• Supporting the review and streamlining of processes for efficient and effective running of the department.
• Other duties as assigned by the management

Requirements / Qualifications

• A university degree in any discipline.
• Proficient in English and Mandarin.
• Able to communicate by Malay will be an added advantage.
• Proficient in Microsoft Office (Word, Excel and PowerPoint.
• A team player with good organizing abilities, interpersonal and communication skills.
• Ability to work well in a team.
• A dynamic and motivates individual with a keen interest in continuous improvement and work excellence.
• Commitment to diversity, equity and inclusion in a vibrant academic setting.
• Energetic and ability to demonstrate good judgment, tact and professionalism.

Interested candidates are encouraged to email their CV, along with copies of academic transcripts and supporting documents, to recruit_admin@xmu.edu.my.

We thank all applicants for their expressed interest. However, ONLY shortlisted applicants will be notified.