Role and Key Responsibilities

• Coordinate the administration and governance of postgraduate studies-related matters
• Coordinate the promotion of postgraduate programmes
• Organise activities and events for postgraduate students
• Mentor the Postgraduate Student Council, oversee postgraduate facilities, and manage the postgraduate (PG) handbook, guidelines, and documentation
• Oversee PG degree conferment, awards, supervision records and result slips
• Assist in coordination with other departments to ensure the smooth operation of postgraduate programmes, including facilitating mobility and visa applications
• Perform day-to-day duties as assigned by the Assistant President and Senior Manager

Requirements / Qualifications

• Academic qualification: Minimum requirement of a Master’s degree (highest qualification)
• Committed team player with excellent interpersonal skills, able to work independently in a fast- paced environment.
• Meticulous, with a positive attitude, hardworking and able to deliver assignments within a given timeline.
• Strong organisational skills, attention to detail and the ability to coordinate effectively with various departments and stakeholders.
• MS Office (Word, Excel, PowerPoint). Knowledge in Power BI and Canva is an advantage.
• Good command of written and verbal Mandarin, English and Bahasa Malaysia.
• Experience in handling postgraduate administrative matters, including coordination of academic affairs and programme accreditation activities
• Experience in drafting MoAs/MoUs, preparing academic and research proposals, familiarity with government grant systems and liaising with government agencies and private sectors.
• Creative and skilled in content creation.

Interested candidates are encouraged to email their CV, along with copies of academic transcripts and supporting documents, to recruit_admin@xmu.edu.my.

We thank all applicants for their expressed interest. However, ONLY shortlisted applicants will be notified.