Role and Key Responsibilities

• Assist in the day-to-day management of faculty and staff accommodations, including check-in/out procedures, maintenance coordination, and inventory management
• Arrange visitor accommodation for university visitors, including preparation of rooms, welcoming, and logistical support
• Support university events involving the concert hall, including audio equipment setup, basic sound system operation, and venue coordination
• Help coordinate repair requests, follow-up with service providers, and liaise with internal departments
• Support minor procurement tasks and maintain asset usage records as assigned
• Maintain documentation, schedules, and service records related to housing and events
• Provide backup support for team members during absences or peak periods
• Assist in ad hoc tasks as required by the superior.

Requirements / Qualifications

• Bachelor’s degree or above in Procurement, Business, Facilities Management, Event Management, or a related field.
• Minimum 1–2 years of relevant work experience, preferably in facility operations, event support, or accommodation services
• Basic knowledge of sound or AV equipment setup is preferred (training can be provided)
• Good interpersonal and organizational skills; customer service mindset
• Ability to work flexible hours, including weekends or evenings, when required
• Proficiency in Microsoft Office; experience with administrative systems or facility booking systems is a plus
• Team player, proactive, and able to handle multiple tasks under time constraints
• Mandarin and English communication skills preferred (written and spoken)

Interested candidates are encouraged to submit their applications online via “Apply Here” or email their CV, along with copies of academic transcripts and supporting documents, to recruit.admin@xmu.edu.my.

We thank all applicants for their expressed interest. However, ONLY shortlisted applicants will be notified.