Role and Key Responsibilities

• Assist in the day-to-day management of faculty and staff accommodations, including check-in/out procedures, maintenance coordination, and inventory management
• Arrange visitor accommodation for university visitors, including preparation of rooms, welcoming, and logistical support
• Support university events involving the concert hall, including audio equipment setup, basic sound system operation, and venue coordination
• Help coordinate repair requests, follow-up with service providers, and liaise with internal departments
• Support minor procurement tasks and maintain asset usage records as assigned
• Maintain documentation, schedules, and service records related to housing and events
• Provide backup support for team members during absences or peak periods
• Assist in ad hoc tasks as required by the superior.

Requirements / Qualifications

• Bachelor’s degree or above in Procurement, Business, Facilities Management, Event Management, or a related field.
• Minimum 1–2 years of relevant work experience, preferably in facility operations, event support, or accommodation services
• Basic knowledge of sound or AV equipment setup is preferred (training can be provided)
• Good interpersonal and organizational skills; customer service mindset
• Ability to work flexible hours, including weekends or evenings, when required
• Proficiency in Microsoft Office; experience with administrative systems or facility booking systems is a plus
• Team player, proactive, and able to handle multiple tasks under time constraints
• Mandarin and English communication skills preferred (written and spoken)

Interested candidates are encouraged to email their CV, along with copies of academic transcripts and supporting documents, to recruit_admin@xmu.edu.my.

We thank all applicants for their expressed interest. However, ONLY shortlisted applicants will be notified.