Claim Procedure

Notes:

1. For claims under research grant, except FRGS, please email the claim forms and supporting documents in one PDF file to Grant Claims (grantclaims@xmu.edu.my) for review.

2. For FRGS-related claims, please email the documents in one PDF file to RPC (rmc@xmu.edu.my) for review.

3. After the softcopy documents have been reviewed and finalized, please print out the documents, sign physically and drop them into the letterbox outside of the RPC office (A3-706). 

4. Please do not submit the hardcopy directly to the RPC without review of the softcopy.

5. Please note the following cut-off dates (example as shown above):

a) For hardcopy documents submitted by the 7th, the payment of claims shall be received on the last day of the same month.

b) For hardcopy documents submitted by the 22nd, the payment of claims shall be received on the 15th of the following month.

6. Related applications under research grants (such as research travel application, budget reallocation request and Research Student Assistant appointment) will still be processed electronically. Please email the documents in one PDF file to the corresponding personnel:

a) Grant Claims for non-FRGS-related applications. 

b) RPC for FRGS-related applications.

7. For purchases and claims under V27000 (Research Materials), V28000 (Minor Modifications and Repairs) and V35000 (Equipment and Accessories, including software), please contact Ms. Siti Najihah from the Laboratory Centre (siti.najihah@xmu.edu.my).

XMUM Research Ethics Committee 

Email: rec.office@xmu.edu.my 

Academic-Related Leave Application Form (Academic Staff) 

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Rules and Regulations of Application of Office/Accommodation Usage for Visitor

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Visitor Application Form

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Higher Institution Centre of Excellence (HICoE)

The Higher Institution Centre of Excellence (HICoE) program is a program implemented by the Ministry of Higher Education (MOHE) to drive research excellence in Higher Education Institutions (HEIs) in the specific research niche areas. The recognition as HICoE is awarded by the MoHE to a Centre of Excellence (CoE) that demonstrates exceptional achievements and performance in the specific research niche area.

Website: https://www.mohe.gov.my/hebahan/banner/hicoe

Original Malay version

English translation

Xiamen University Malaysia Research Fund (XMUMRF)

Eligibility: All confirmed full-time XMUM staff (Professor, Associate Professor, Assistant Professor, Senior Lecturer, Lecturer and Laboratory Officer only) with Ph.D. degrees or professional designations in accordance with the qualifying requirements and programme accreditation criteria

Application channel: Email to RMU

Original Malay version

English translation

Fundamental Research Grant Scheme (FRGS)

Eligibility: XMUM full-time academic staff (permanent/contract; Malaysian/non-Malaysian) with a XMUM co-researcher of Malaysian citizenship with a permanent position in the same field of expertise        

Application channel: MyGRANTS website at http://mygrants.gov.my/main.php

Original Malay version

English translation

Original Malay version

English translation

Prototype Research Grant Scheme (PRGS)

Eligibility: XMUM academic staff (permanent/contract; Malaysian/non-Malaysian) with a co-researcher of Malaysian citizenship with a permanent position in the same field of expertise and from the same institution

Application channel: MyGRANTS website at http://mygrants.gov.my/main.php

Original Malay version

English translation

Long Term Research Grant Scheme (LRGS)

Eligibility: XMUM academic staff

Program leader: permanent; Malaysian only

Project leader: permanent/contract; Malaysian/non-Malaysian. Non-Malaysian project leader must have a Malaysian permanent co-researcher from the same institution

Application channel: MyGRANTS website at http://mygrants.gov.my/main.php

Trans-disciplinary Research Grant Scheme (TRGS)

Eligibility: XMUM academic staff

Program leader: Malaysian citizenship; Professor or Associate Professor; Permanent status

Project leader: Malaysian citizenship/Permanent Resident of Malaysia; Professor, Associate Professor or Senior Lecturer; Permanent/contract status

Academic staff who are non-Malaysian and non-Permanent Resident of Malaysia with permanent/contract status can be the co-researchers of the research project. 

Application channel: MyGRANTS website at http://mygrants.gov.my/main.php

Malaysia Laboratories for Academia-business Collaboration (MyLAB)

Eligibility: Malaysian permanent academic staff from public universities and government-linked universities (Note: XMUM academic staff can only participate as co-researchers)

Website: http://mygrants.gov.my/main.php?Content=articles&ArticleID=59&IID=

Section E - MyLAB Application Declaration

Public Private Research Network (PPRN)

Eligibility: All researchers from Institutions of Higher Education and Public Research Institutions

Principal investigator: Permanent/contract; Malaysian only

Researchers: Permanent/contract

Project implementation period: Does not exceed 12 months

Application channel: PPRN system at https://epprn.gov.my

Technology Readiness Level (TRL) 2–9

Eligibility: Malaysian citizens (as the Principal Investigator) from Small and Medium Enterprises (SMEs), Start-up Companies, Associations, Cooperatives, Registered Non-Governmental Organizations (NGOs) and individuals where priority will be given to those with disabilities (OKU), youth and single mothers. XMUM academic staff can participate as collaborators/co-researchers.

Note: At least a letter of acceptance (LoA) or other equivalent documents is required for proof of collaboration

Technology Development Fund 1 (TeD 1)

Technology Readiness Level (TRL) 2–4

Eligibility:

1. Permanent/contract Malaysian XMUM academic staff

2. Permanent/contract non-Malaysian XMUM academic staff with a valid work permit throughout the project implementation period and project members must consist of Malaysian citizens with the same field of expertise and from the same institution

Technology Development Fund 2 (TeD 2)

Technology Readiness Level (TRL) 4–7

Eligibility:

1. Permanent/contract Malaysian XMUM academic staff

2. Permanent/contract non-Malaysian XMUM academic staff with a valid work permit throughout the project implementation period and project members must consist of Malaysian citizens with the same field of expertise and from the same institution

Note: XMUM staff must collaborate with Start-up Companies/Small and Medium Enterprises (SMEs) (at least a letter of acceptance (LoA) or other equivalent documents is required for proof of collaboration)

Bridging Fund (BGF)

Technology Readiness Level (TRL) 7–9

Eligibility:

1. Permanent/contract Malaysian XMUM academic staff

2. Permanent/contract non-Malaysian XMUM academic staff with a valid work permit throughout the project implementation period and project members must consist of Malaysian citizens with the same field of expertise and from the same institution

Strategic Research Fund (SRF-APP) 

Technology Readiness Level (TRL) 3–9

Eligibility:

1. Permanent/contract Malaysian XMUM academic staff

2. Permanent/contract non-Malaysian XMUM academic staff with a valid work permit throughout the project implementation period and project members must consist of Malaysian citizens with the same field of expertise and from the same institution

Strategic Research Fund (SRF-RFP)

Minimum Technology Readiness Level (TRL) 3

Eligibility:

1. Permanent/contract Malaysian XMUM academic staff

2. Permanent/contract non-Malaysian XMUM academic staff with a valid work permit throughout the project implementation period and project members must consist of Malaysian citizens with the same field of expertise and from the same institution

Application channel: Sistem Dana Bersepadu (Integrated Fund System) at https://sdb.mosti.gov.my/sdb/login.php

Malaysian Rubber Council (MRC)  

MRC Global Funding for Rubber Innovation (GFRI)

A grant to seed innovative inter-disciplinary non-fundamental research with the potential to promote investments in high-value products and technologies within rubber and rubber products industry.

Eligibility: All local and overseas researchers from universities, research institutions, other institutes of higher learning and companies based in Malaysia and overseas

Website: https://www.myrubbercouncil.com/globalrubberfund/index2022.php

Application channel: https://www.myrubbercouncil.com/globalrubberfund/application/

GFRI Guidelines

GFRI Project Approval Process Flow

Collaborative Research in Engineering, Science & Technology (CREST) R&D Grant

Eligibility: Either project lead or principal investigator must be Malaysian citizen. In the event the project lead and principal investigator is the same person, he/she must be Malaysian citizen.

Application channel: Submit the softcopy documents via email and deliver the hardcopy documents to CREST office

Science and Technology Research Grant (STRG)

Eligibility: Malaysian researchers aged below 40, residing in Malaysia

Application channel: MTSF website at www.mtsf.org

Dr Ranjeet Bhagwan Singh Research Grant

Eligibility: Malaysian citizen aged below 40, residing in Malaysia

Application channel: https://www.mytopscientists.org/

MAKNA Cancer Research Award

Eligibility: Malaysian citizen aged below 40 years of age, residing in Malaysia. Students who are pursuing their postgraduate degrees are encouraged to apply.

MASA Policy Development Program (MPDP)

Eligibility: XMUM academic staff

Project implementation period: 6–12 months

PETRONAS Foundation Research Grant

Eligibility: XMUM academic staff, residing in Malaysia

Project implementation period: 3 years

PETRONAS-Academia Collaboration Dialogue (PACD)

The opening of grant application will be announced by Petronas.

Green Chemistry Research Grants for Young Scientists
Eligibility: XMUM academic staff aged 39 or below

Human Frontier Science Programme (HFSP)

Eligibility: XMUM academic staff can only participate as collaborators/co-researchers

Global Challenge Research Fund (GCRF)

The opening of grant application will be announced by the British Academy.

Website:

https://www.thebritishacademy.ac.uk/funding/global-challenges-research-fund-challenge-led-grants/

Horizon Europe

Research and innovation funding programme until 2027. Please visit the website to explore on how to get funding, programme structure, missions, European partnerships, news and events.

Website: https://research-and-innovation.ec.europa.eu/funding/funding-opportunities/funding-programmes-and-open-calls/horizon-europe_en

Malaysian Communications and Multimedia Commission (MCMC)

Grants offered by the Malaysian Communications and Multimedia Commission (MCMC) are updated on the MCMC official website from time to time. Scroll down the website and click the “Industry” tab to view the grants offered.

Website: https://www.mcmc.gov.my/en/home

Grant for High Value-Added Product Development (GVPD)

The grant aims to bridge the industry gap by assisting local businesses in their effort to produce complex and high value-added products.

Website: https://www.growyourbusiness.com.my/financing/high-value-added-product-development-programme

China Social Science Fund

The opening of grant application will be announced by the Managing Department of Social Sciences in the main campus of Xiamen University.

Website of Managing Department of Social Science:  

https://skc.xmu.edu.cn/

Email of Managing Department of Social Science: 

zsk@xmu.edu.cn

Please contact the Innovation and Entrepreneurship Centre (IEC) at innovation@xmu.edu.my for more information.

The opening of grant application will be announced by the National Natural Science Foundation of China.

Website: https://www.nsfc.gov.cn/publish/portal0/tab1398/

Please contact the Innovation and Entrepreneurship Centre (IEC) at innovation@xmu.edu.my for more information.

Funding opportunities by Guangdong Province, China

The opening of grant application will be announced by the Department of Science and Technology of Guangdong Province.

Website: http://gdstc.gd.gov.cn/

Please contact the Innovation and Entrepreneurship Centre (IEC) at innovation@xmu.edu.my for more information.

Private Education Excellence Awards -         http://educoopmalaysia.com/

Private Education Co-operative of Malaysia (Educoop)

Green Talents Award - https://www.greentalents.de/index.php

The Merdeka Award Grant for International Attachment -         https://www.merdekaaward.my/the-grant/about-the-grant

The Merdeka Award Trust (MAT)

IChemE Awards - https://www.icheme.org/career/events/awards/

ASEAN-China Young Leaders Scholarship (ACYLS) - https://www.aunsec.org/aun-action/scholarships/asean-china-young-leaders-scholarship-20232024

Chinese government

L'Oréal - UNESCO For Women in Science International Awards - www.forwomeninscience.com

Fondation L’Oréal and UNESCO

Science and Technology Award (STA)

Website: https://www.mtsf.org/programs/science-and-technology-award.html