Guidelines, Procedures, Forms, Grants and Awards


1. APPLICATION, GUIDELINE AND SUBMISSION


DEPARTMENT FOLDER
1.1 Document ChecklistRPCLink 

1.2 Claim Procedure





Important Notes 
RPC
Link

XMUM Research Ethics Committee 

Email: rec.office@xmu.edu.my 


1.3 Research Travel and Conference Participation Support (Applicable to Physical and Virtual/Online Event)
Guidelines and Related Forms
RPC, OAA, Finance 
Link

1.4 Research-Related Event Organisation
Procedure and Related Proposal Template
RPCLink

1.5 Publication in High-Impact Journal Support
Guidelines and Related FormsRPC, Finance 
Link

1.6 Professional Membership Fee Support
Guidelines and Related Forms
RPC, Finance 
Link

1.7 Research Student Assistant (RSA) Application and Reimbursement

Guidelines, RSA Appointment Letter, Staff Claim Form, RSA Claim Form and PI Autopayment Authorisation Letter

RPC, Finance 
Link

1.8 Self-Purchased Book Claim
Academic Staff Self-Purchased Book Claim and Form
Library, Finance
Link

1.9 Research Scholar and Visitor Application

Rules and Regulations of Application of Office/Accommodation Usage for Visitor

PAMO Office 

Link


1.10 Research Groups (RG) and Centres of Excellence (CoE)
Establishment of RG and CoE, Guidelines and Proposal Templates
RPCLink

1.11 Higher Institution Centre of Excellence (HICoE)


The Higher Institution Centre of Excellence (HICoE) program is a program implemented by the Ministry of Higher Education (MOHE) to drive research excellence in Higher Education Institutions (HEIs) in the specific research niche areas. The recognition as HICoE is awarded by the MoHE to a Centre of Excellence (CoE) that demonstrates exceptional achievements and performance in the specific research niche area.

 

Website: https://www.mohe.gov.my/hebahan/banner/hicoe 

HICoE 2023 Application and Guidelines
MoHE Link

1.12 Malaysia Research Assessment Instrument (MYRA)

Glossary and Evidence
MoHE Link

1.13 Top Research Scientists Malaysia (TRSM), Academy of Sciences Malaysia (ASM) 
Guidelines and User Handbook
ASMLink

1.14 News Article Submission
Guideline and Procedures
RPC, IEC 
Link

2. RESEARCH FUNDING
2.1 External Research Grant Guidelines and Related Form
RPC, IEC
Link

2.2 Xiamen University Malaysia Research Fund (XMUMRF) 

Eligibility: All confirmed full-time XMUM staff (Professor, Associate Professor, Assistant Professor, Senior Lecturer, Lecturer and Laboratory Officer only) with Ph.D. degrees or professional designations in accordance with the qualifying requirements and programme accreditation criteria

Application channel: Email to rmc@xmu.edu.my

Guidelines, Related Forms, Pattent Search and Templates
RPC, Finance
Link

2.3 Ministry of Higher Education (MoHE) Funds

ASM 10-10 MySTIE Framework and Administrative Guide for MoHE Research Funds (Fifth Edition, January 2022)

ASM, MoHE 
Link 

2.3.1 Fundamental Research Grant Scheme (FRGS)

Eligibility: XMUM full-time academic staff (permanent/contract; Malaysian/non-Malaysian) with a XMUM co-researcher of Malaysian citizenship with a permanent position in the same field of expertise        

Application channel: MyGRANTS website at http://mygrants.gov.my/main.php

FRGS Guidelines (Amendment Year 2024) and MoHE FAQ Research Fund Year 2023

MoHE Link 

2.3.2 Prototype Research Grant Scheme (PRGS)

Eligibility: XMUM academic staff (permanent/contract; Malaysian/non-Malaysian) with a co-researcher of Malaysian citizenship with a permanent position in the same field of expertise and from the same institution

Application channel: MyGRANTS website at http://mygrants.gov.my/main.php

PRGS Guidelines (Amendment Year 2024)MoHE Link 
  

2.3.3 Long Term Research Grant Scheme (LRGS)

Eligibility: XMUM academic staff

Program leader: Permanent; Malaysian only

Project leader: Permanent/contract; Malaysian/non-Malaysian. 
 

Non-Malaysian project leader must have a Malaysian permanent co-researcher from the same institution

Application channel: MyGRANTS website at http://mygrants.gov.my/main.php

LRGS Guidelins (Amendment Year 2020), Progress Report LRGS-P1(R)-PROJECT, Progress Report LRGA-PI(R)-PROGRAMME and Report Templates

MoHE Link 

2.3.4 Trans-disciplinary Research Grant Scheme (TRGS)

Eligibility: XMUM academic staff

Program leaderMalaysian citizenship; Professor or Associate Professor; Permanent status

Project leaderMalaysian citizenship/Permanent Resident of Malaysia; Professor, Associate Professor or 

Senior Lecturer; Permanent/contract status

Academic staff who are non-Malaysian and non-Permanent Resident of Malaysia with permanent/contract status can be the co-researchers of the research project. 

Application channel: MyGRANTS website at http://mygrants.gov.my/main.php

TRGS Guidelines (Amendment Year 2022)MoHE Link
  

2.3.5 Malaysia Laboratories for Academia-business Collaboration (MyLAB)

Eligibility: Malaysian permanent academic staff from public universities and government-linked universities (Note: XMUM academic staff can only participate as co-researchers)

Website: http://mygrants.gov.my/main.php?Content=articles&ArticleID=59&IID=

Guidelines, Summary Form (RMC or TTO), Application Submission Checklist, Application Briefing Session, Pitching Format and Template.

Related Sections:

Section A - MyLAB General Information

Section B - MyLAB Application Information

Section C - MyLAB Project Technical Information

Section D - MyLAB Business Planning Form

Section E - MyLAB Application Declaration

MoHE Link

2.3.6 Public Private Research Network (PPRN)

Eligibility: All researchers from Institutions of Higher Education and Public Research Institutions

Principal investigator: Permanent/contract; Malaysian only

Researchers: Permanent/contract

Project implementation period: Does not exceed 12 months

Application channel: PPRN system at https://epprn.gov.my

Guidelines and Application Form (For Reference Only)
MoHE Link

2.4 Ministry of Science, Technology and Innovation (MOSTI) Funds under RMK12
2.4.1 Applied Innovation Fund (AIF)

Technology Readiness Level (TRL) 2–9

Eligibility: Malaysian citizens (as the Principal Investigator) from Small and Medium Enterprises (SMEs), Start-up Companies, Associations, Cooperatives, Registered Non-Governmental Organizations (NGOs) and individuals where priority will be given to those with disabilities (OKU), youth and single mothers. XMUM academic staff can participate as collaborators/co-researchers.

Note: At least a letter of acceptance (LoA) or other equivalent documents is required for proof of collaboration

Application channel: Sistem Dana Bersepadu (Integrated Fund System) at https://sdb.mosti.gov.my/sdb/login.php

MOSTI Link

2.4.2 Technology Development Fund 1 (TeD 1)

Technology Readiness Level (TRL) 2–4

Eligibility:  

1. Permanent/contract Malaysian XMUM academic staff 

2. Permanent/contract non-Malaysian XMUM academic staff with a valid work permit throughout the project implementation period and project members must consist of Malaysian citizens with the same field of expertise and from the same institution

Application channel: Sistem Dana Bersepadu (Integrated Fund System) at https://sdb.mosti.gov.my/sdb/login.php

MOSTI Link

2.4.3 Technology Development Fund 2 (TeD 2)

Technology Readiness Level (TRL) 4–7

Eligibility:  

1. Permanent/contract Malaysian XMUM academic staff 

2. Permanent/contract non-Malaysian XMUM academic staff with a valid work permit throughout the project implementation period and project members must consist of Malaysian citizens with the same field of expertise and from the same institution

Note: XMUM staff must collaborate with Start-up Companies/Small and Medium Enterprises (SMEs) (at least a letter of acceptance (LoA) or other equivalent documents is required for proof of collaboration)

Application channel: Sistem Dana Bersepadu (Integrated Fund System) at https://sdb.mosti.gov.my/sdb/login.php

MOSTI Link 

2.4.4 Bridging Fund (BGF) 

Technology Readiness Level (TRL) 7–9

Eligibility:  

1. Permanent/contract Malaysian XMUM academic staff 

2. Permanent/contract non-Malaysian XMUM academic staff with a valid work permit throughout the project implementation period and project members must consist of Malaysian citizens with the same field of expertise and from the same institution

Application channel: Sistem Dana Bersepadu (Integrated Fund System) at https://sdb.mosti.gov.my/sdb/login.php

MOSTI Link 

2.4.5 Strategic Research Fund (SRF-APP) 

Technology Readiness Level (TRL) 3–9

Eligibility:  

1. Permanent/contract Malaysian XMUM academic staff 

2. Permanent/contract non-Malaysian XMUM academic staff with a valid work permit throughout the project implementation period and project members must consist of Malaysian citizens with the same field of expertise and from the same institution

Application channel: Sistem Dana Bersepadu (Integrated Fund System) at https://sdb.mosti.gov.my/sdb/login.php

MOSTI Link

2.4.6 Strategic Research Fund (SRF-RFP)

Minimum Technology Readiness Level (TRL) 3

Eligibility: 

1. Permanent/contract Malaysian XMUM academic staff 

2. Permanent/contract non-Malaysian XMUM academic staff with a valid work permit throughout the project implementation period and project members must consist of Malaysian citizens with the same field of expertise and from the same institution

Application channel: Sistem Dana Bersepadu (Integrated Fund System) at https://sdb.mosti.gov.my/sdb/login.php

MOSTI Link



2.5 Malaysian Rubber Council (MRC)   

MRC Global Funding for Rubber Innovation (GFRI)

A grant to seed innovative inter-disciplinary non-fundamental research with the potential to promote investments in high-value products and technologies within rubber and rubber products industry.

Eligibility: All local and overseas researchers from universities, research institutions, other institutes of higher learning and companies based in Malaysia and overseas

Website: https://www.myrubbercouncil.com/globalrubberfund/index2022.php 

Application channel: https://www.myrubbercouncil.com/globalrubberfund/application/

Guidelines and Project Approval Process Flow

MRCLink

2.6 Collaborative Research in Engineering, Science & Technology (CREST) R&D Grant

EligibilityEither project lead or principal investigator must be Malaysian citizen. In the event the project lead and principal investigator is the same person, he/she must be Malaysian citizen.

Application channel: Submit the softcopy documents via email and deliver the hardcopy documents to CREST office

Application Form, Grant Requirement and Agreement Template
CREST Link

2.7 Science and Technology Research Grant (STRG)

Eligibility: Malaysian researchers aged below 40, residing in Malaysia

Application channel: MTSF website at www.mtsf.org

Grant Information and Application Form
TORAY Link

2.8 Dr Ranjeet Bhagwan Singh Research Grant

Eligibility: Malaysian citizen aged below 40, residing in Malaysia

Application channel: https://www.mytopscientists.org/

Information and Summary of Instruction for Grant Application

ASMLink

2.9 National Cancer Council Malaysia (MAKNA) Cancer Research Award

Eligibility: Malaysian citizen aged below 40 years of age, residing in Malaysia. Students who are pursuing their postgraduate degrees are encouraged to apply.

Application channel: https://www.mytopscientists.org/
Guidelines 
MAKNA Link

2.10 Institut Masa Depan Malaysia (MASA) Policy Development Program (MPDP) 

Eligibility: XMUM academic staff

Project implementation period: 6–12 months

Website:  https://institutmasa.com/masa-policy-development-programme/
Guidelines and Application Form
MASA Link

2.11 PETRONAS Foundation Research Grant

Eligibility: XMUM academic staff, residing in Malaysia

Project implementation period: 3 years

Website:  https://www.yayasanpetronas.com.my/grants/

2.12 PETRONAS-Academia Collaboration Dialogue (PACD)

The opening of grant application will be announced by Petronas.

Website:  https://www.petronas.com/
Proposal Template 
PETRONAS Link

2.13 Green Chemistry Research Grants for Young Scientists
Eligibility: XMUM academic staff aged 39 or below

Website:  https://www.unesco.org/en/basic-sciences/green-chemistry

Guidelines, Application and Project Proposal Forms, Approval and Acceptance Letter

PhosAgro/UNESCO/ 

IUPAC 

Link

2.14 International Human Frontier Science Programme Organisation (HFSPO)

Eligibility: XMUM academic staff can only participate as collaborators/co-researchers

Website:  https://www.hfsp.org/funding/hfsp-funding/research-grants
Guidelines and Letter of IntentHFSPO Link

2.15 Global Challenge Research Fund (GCRF)

The opening of grant application will be announced by the British Academy.

Website:  

https://www.thebritishacademy.ac.uk/funding/global-challenges-research-fund-challenge-led-grants/

https://royalsociety.org/grants-schemes-awards/grants/gcrf/

2.16 Horizon Europe

Research and innovation funding programme until 2027. Please visit the website to explore on how to get funding, programme structure, missions, European partnerships, news and events.


Website: https://research-and-innovation.ec.europa.eu/funding/funding-opportunities/funding-programmes-and-open-calls/horizon-europe_en


2.17 Malaysian Communications and Multimedia Commission (MCMC)

Grants offered by the Malaysian Communications and Multimedia Commission (MCMC) are updated on the MCMC official website from time to time. Scroll down the website and click the “Industry” tab to view the grants offered.


Website: https://www.mcmc.gov.my/en/home


2.18 Malaysian Industrial Development Finance Berhad (MIDF)

Grant for High Value-Added Product Development (GVPD)

The grant aims to bridge the industry gap by assisting local businesses in their effort to produce complex and high value-added products.

Website: https://www.growyourbusiness.com.my/financing/high-value-added-product-development-programme


2.19 China Social Science Fund

The opening of grant application will be announced by the Managing Department of Social Sciences in the main campus of Xiamen University.


Website of Managing Department of Social Science:  

https://skc.xmu.edu.cn/


Email of Managing Department of Social Science

zsk@xmu.edu.cn


Please contact the Innovation and Entrepreneurship Centre (IEC) at innovation@xmu.edu.my for more information.

Link

2.20 National Natural Science Foundation of China (NSFC)

The opening of grant application will be announced by the National Natural Science Foundation of China.


Website: https://www.nsfc.gov.cn/publish/portal0/tab1398/


Please contact the Innovation and Entrepreneurship Centre (IEC) at innovation@xmu.edu.my for more information.


2.21 Funding opportunities by Guangdong Province, China

The opening of grant application will be announced by the Department of Science and Technology of Guangdong Province.


Website: http://gdstc.gd.gov.cn/  


Please contact the Innovation and Entrepreneurship Centre (IEC) at innovation@xmu.edu.my for more information.


3. AWARD 

Private Education Excellence Awards:

Website: http://educoopmalaysia.com/ 

Private Education 

Co-operative of

Malaysia (Educoop) 


Green Talents Award:

Website: https://www.greentalents.de/index.php

German Federal

Ministry of Education and Research (BMBF)


The Merdeka Award Grant for International Attachment:

Website: https://www.merdekaaward.my/the-grant/about-the-grant

The Merdeka Award Trust (MAT)


IChemE Awards:

Website: https://www.icheme.org/career/events/awards/

Institution of 

Chemical Engineers 

(IChemE) 


ASEAN-China Young Leaders Scholarship (ACYLS):

Website: https://www.aunsec.org/aun-action/scholarships/asean-china-young-leaders-scholarship-20232024

Chinese government


Travel Grants for Early Career Researchers:

Website: https://www.nature.com/early-career-travel-grants/apply

Communications 

journals 


National Academic Award:

Website: http://jpt.mohe.gov.my/aan/ 

MoHE 

L'Oréal - UNESCO For Women in Science International Awards:

Website: www.forwomeninscience.com

Fondation L’Oréal  

and UNESCO 



3.1 Science and Technology Award (STA)

Website: https://www.mtsf.org/programs/science-and-technology-award.html  

Award Information and Application Form
TORAY Link

Submission of Research and Innovation Related Articles Procedure and Guidelines


Research & Innovation