Video Guide
East Gate Route
From East Gate to A-Block Carpark & Auditorium.
Congratulations to all graduates! This milestone reflects your perseverance, commitment, and the support that has guided you throughout your academic journey. Xiamen University Malaysia is proud to celebrate this important chapter of your life.
For essential details about the Convocation Ceremony, please refer to this website as your trusted source of information to ensure you are well-prepared for this memorable occasion.
We extend our warmest congratulations once again. May this convocation be both a celebration of your achievements and a gateway to even greater success in the future.
Both days follow the same session structure. Find your session in the official "Invitation and Confirmation of Session" email from XMUM before planning your day.
Complete these four steps before the ceremony. Make sure your Tracer Study is completed beforehand — this is required to register.
Block A3, Level 7, Room #704
Block A3, Level 7, Foyer in front of Academic Affairs Office, Room #702
Block A3, Level 7, Room #711
Block A3, Level 7, Room #708
You are required to register at the Registration Counters at XMUM, Block A3, Level 7 (Foyer in front of Academic Affairs Office) before the convocation ceremony.
Documents to bring:
The registration counter opens the day before your session, 9:00am – 8:00pm, and again on the morning of your session. Please confirm the precise cut-off time for each of the 6 sessions this year with Academic Affairs.
A refundable deposit of RM150 is required for the graduation robe set, payable at Block A3, Level 7, Room #711 during registration. Robe collection is at Room #708.
| Size | Height Range |
|---|---|
| XS | 152 cm and below |
| S | 153 cm – 162 cm |
| M | 163 cm – 170 cm |
| L | 171 cm – 175 cm |
| XL | 175 cm – 180 cm |
| XXL | 181 cm and above |
The Ministry of Higher Education (MoHE) values your feedback. Log into graduan.mohe.gov.my and select Bahasa Melayu or English. Local students log in with NRIC; international students use their Passport number.
Problems accessing the survey? Email graduate@xmu.edu.my with your IC/Passport No., Matric No./Student ID, and Full Name.
Everything to prepare for on the day itself — venue, dress code, briefing time, and photography.
The convocation ceremony will be held in the XMUM Auditorium, located next to Block A1. Drop-off is available at the IAEC and A Blocks Car Park.
From East Gate to A-Block Carpark & Auditorium.
From South Gate to A-Block Carpark & Auditorium.
The convocation ceremony is a formal occasion. Failure to comply may result in denial of entry.
| Male | Female |
|---|---|
| Smart casual attire with a necktie, collared long-sleeved shirt, dark trousers or national costume. Closed-toe, covered shoes required. | Smart casual attire, or long-sleeve shirt/blouse. Closed-toe, covered shoes required. |
Yes, a briefing will be provided in the hall on the day of the ceremony. Please attend the briefing according to your convocation session:
| Convocation Date/Day | Session | Briefing Time and Venue |
|---|---|---|
| 10–11/10/2026 (Saturday & Sunday) | Morning | 8:15am @ Auditorium |
| 10–11/10/2026 (Saturday & Sunday) | Afternoon | 12:15pm @ Auditorium |
| 10–11/10/2026 (Saturday & Sunday) | Evening | 4:15pm @ Auditorium |
A professional photo session will be held during the stage procession.
YS Photo Studio & Color Processing Sdn Bhd
WhatsApp: 011-5408 8839 · Booking & payment details
Return your robe on time and collect your certificate — here's exactly when and where.
You must return the graduation robe no later than 3 days from your convocation session date. A penalty of RM20 per day applies for late return, deducted from your deposit.
| Convocation Session | Return By (latest) |
|---|---|
| 10 October 2026 (Saturday) — all sessions | 13 October 2026 (Tuesday) |
| 11 October 2026 (Sunday) — all sessions | 14 October 2026 (Wednesday) |
Return counter hours: 10 Oct (12pm–8pm), 11 Oct (7am–8pm), 12–14 Oct (9am–5pm) at Block A3, Level 7, Room #708/#706.
You can collect your certificate and hardcover after the ceremony at the Academic Affairs Office, Block A3, Level 7, Room #702.
| Convocation Session | Collection Date / Day | Time |
|---|---|---|
| Morning Session | 10–11 Oct 2026 (Sat & Sun) | 11.00am – 9.00pm |
| Afternoon Session | 10–11 Oct 2026 (Sat & Sun) | 3.00pm – 9.00pm |
| Evening Session | 10–11 Oct 2026 (Sat & Sun) | 7.00pm – 9.00pm |
| Late Collection (Mon–Fri) | After 11 Oct 2026 | 9.00am–12.00pm, 2.00pm–5.00pm |
Find quick answers to common questions about the convocation ceremony, registration, robes, and more. Browse by category or use the search below.
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Bring your IC/Passport for convocation registration.
Your registration process will begin at Counter 1 (Block A3, Level 7, Room #704). Please follow the designated registration flow and proceed to the subsequent counters as instructed.
| Session | Reg. Date | Time |
|---|---|---|
| 10 Oct (Sat) Morning | 9 Oct (Fri) | 9.00am – 8.00pm |
| 10 Oct (Sat) | 7.00am – 7.45am | |
| 10 Oct (Sat) Afternoon | 9 Oct (Fri) | 9.00am – 8.00pm |
| 10 Oct (Sat) | 7.00am – 11.45am | |
| 10 Oct (Sat) Evening | 9 Oct (Fri) | 9.00am – 8.00pm |
| 10 Oct (Sat) | 7.00am – 3.45pm | |
| 11 Oct (Sun) Morning | 10 Oct (Sat) | 7.00am – 8.00pm |
| 11 Oct (Sun) | 7.00am – 7.45am | |
| 11 Oct (Sun) Afternoon | 10 Oct (Sat) | 7.00am – 8.00pm |
| 11 Oct (Sun) | 7.00am – 11.45am | |
| 11 Oct (Sun) Evening | 10 Oct (Sat) | 7.00am – 8.00pm |
| 11 Oct (Sun) | 7.00am – 3.45pm |
No. Graduates must settle all outstanding fees before attending. Contact the Finance Office at finance@xmu.edu.my for details.
Yes. It is mandatory for every graduate to complete the survey before convocation.
The Ministry of Higher Education (MoHE) values your opinion and feedback for future planning and improving various aspects of our higher education system. Additionally, the university would like to know your opinion on the programme of study that you have completed, the facilities and services you have used while studying, the type of job you are doing, and how you fared in the working world.
Approximately 10-15 minutes.
Yes, your responses will be kept confidential. They will be summarised in the findings of the research report issued by MoHE.
Log into graduan.mohe.gov.my. Select BM or English. Use your NRIC (local) or Passport (international) to log in, and enter Institution Name: Xiamen University Malaysia. Screenshot the slip once done.
Email graduate@xmu.edu.my with your IC/Passport No., Student ID, and Full Name.
No rental fee. However, a refundable deposit of RM 150 is required upon returning the complete set in its original condition.
Pay in cash or card at the Finance Office counter (Block A3, Level 7, Room #711) before collecting the robe.
Collect at Block A3, Level 7, Room #708:
| Session | Collection Date | Time |
|---|---|---|
| 10 Oct (Sat) Morning | 9 Oct (Fri) | 9.00am – 8.00pm |
| 10 Oct (Sat) | 7.00am – 8.30am | |
| 10 Oct (Sat) Afternoon | 9 Oct (Fri) | 9.00am – 8.00pm |
| 10 Oct (Sat) | 7.00am – 1.30pm | |
| 10 Oct (Sat) Evening | 9 Oct (Fri) | 9.00am – 8.00pm |
| 10 Oct (Sat) | 7.00am – 4.30pm | |
| 11 Oct (Sun) Morning | 10 Oct (Sat) | 7.00am – 8.00pm |
| 11 Oct (Sun) | 7.00am – 8.30am | |
| 11 Oct (Sun) Afternoon | 10 Oct (Sat) | 7.00am – 8.00pm |
| 11 Oct (Sun) | 7.00am – 12.30pm | |
| 11 Oct (Sun) Evening | 10 Oct (Sat) | 7.00am – 8.00pm |
| 11 Oct (Sun) | 7.00am – 4.30pm |
Yes. They must present an authorisation letter/email from you and the official "Invitation and Confirmation of Session" email.
Choose based on your height. Note: Exchange is not allowed after collection. A RM 50 charge applies if you exchange after putting it on.
| Size | Height Range (cm) |
|---|---|
| XS | 152 cm and below |
| S | 153 cm – 162 cm |
| M | 163 cm – 170 cm |
| L | 171 cm – 175 cm |
| XL | 175 cm – 180 cm |
| XXL | 181 cm and above |
Within three (3) days after your session at Block A3, Level 7, Room #708 (or #706 for late returns).
For Example:
| Convo Session | Robe Collection | Robe Returning |
|---|---|---|
| 10/10/2026 (Saturday) | 9/10/2026 (Friday) | Latest by: 13/10/2026 (Tuesday) |
| 11/10/2026 (Sunday) | 10/10/2026 (Saturday) | Latest by: 14/10/2026 (Wednesday) |
Counters will be open for graduation robe return as follows:
| Date/Day | Time | Location |
|---|---|---|
| 10 Oct (Saturday) | 12.00 PM – 8.00 PM | Room #708 |
| 11 Oct (Sunday) | 7.00 AM – 8.00 PM | Room #708 |
| 12–14 Oct (Mon–Wed) | 9.00 AM – 5.00 PM | Room #708 |
| Mon–Fri (Late return) | 10.00 AM – 12.00 PM, 2.00 PM – 4.00 PM | Room #706 |
Yes. A penalty of RM 20 per day will be deducted from your deposit if returned after the 3-day window.
Charges will be deducted from your deposit:
No. You must return the robe in person to the university.
You must present the deposit receipt issued by the Finance Office. Returns without a receipt will not be entertained.
Yes. The deposit must be claimed within thirty (30) days from the date of robe return. Unclaimed deposits after this period will be forfeited.
The XMUM Auditorium, located next to Block A1.
Check the official "Invitation and Confirmation of Session" email sent by XMUM (graduate@xmu.edu.my).
Yes. Report to the Attendance Confirmation Counters at the Auditorium Lobby on the day of the convocation.
The convocation ceremony is a formal occasion, and we kindly request all attendees to adhere strictly to the following dress code. Failure to comply may result in denial of entry to the hall. Please note the following guidelines:
| Male |
Smart casual attire with a necktie, collared long-sleeved shirt, dark trousers or national costume. Shoes: Closed toe, covered shoes are required. |
| Female | Smart casual attire or long-sleeve shirt/blouse. |
Note: Jeans, sweatpants, shorts, short skirts, T-shirts, slippers, casual shoes and sports shoes are strictly not allowed. This ruling shall include all invited guests.
Hair should be neatly combed and presentable at all times. The University reserves the right to refuse entry to graduates and guests who are deemed to be inappropriately dressed.
Yes, a briefing will be provided in the hall on the day of the ceremony. Please attend the briefing according to your convocation session:
| Convocation Date/Day | Session | Briefing Time and Venue |
|---|---|---|
| 10–11/10/2026 (Saturday & Sunday) | Morning | 8:15am @ Auditorium |
| 10–11/10/2026 (Saturday & Sunday) | Afternoon | 12:15pm @ Auditorium |
| 10–11/10/2026 (Saturday & Sunday) | Evening | 4:15pm @ Auditorium |
The briefing is essential to ensure that all graduates are well-informed about the proceedings and guidelines during the convocation ceremony. We kindly request all graduates to attend the briefing on time
Refer to the event programme in your "Invitation and Confirmation of Session" email.
Due to the formal nature of the convocation ceremony and the presence of several speeches, children below 12 years old are not allowed inside the auditorium during the ceremony. However, arrangements will be made for them to watch the live stream of the convocation ceremony at designated areas on the campus, ensuring they can still be part of the celebration.
No. Pets are not allowed on campus during the convocation for safety and comfort.
Parents/guests wearing wristbands will be permitted to enter the auditorium hall according to the following schedule:
| Date | Morning Session | Afternoon Session | Evening Session |
|---|---|---|---|
| 10 Oct (Saturday) | 8.30am | 12.30pm | 4.30pm |
| 11 Oct (Sunday) | 8.30am | 12.30pm | 4.30pm |
Seating will be on a first-come, first-served basis. Due to high turnout for the Convocation, we recommend that parents/guests arrive early and queue in advance, as some may need to be seated on additional chairs in the hallway.
No. Sessions are carefully scheduled and allocated. Changes are not permitted.
Basement car park of the Academic blocks (Block A1 – A5). Please park in designated lots only.
No. Except for drinking water. Please have your meals prior to the ceremony.
No refreshments. However, graduates will receive a goodie bag after the session (wear your wristband to collect it).
Yes, during the stage procession. Contact YS PHOTO STUDIO at 011-54088839 (WhatsApp) or click here. Guests must remain seated during the procession.
No. There will be no florist or gift booths available on campus during the Convocation Ceremony. Guests are advised to purchase flowers or gifts in advance before arriving on campus.
You can collect your certificate and hardcover after the ceremony at the Academic Affairs Office, Block A3, Level 7, Room #702.
| Session | Collection Date | Time |
|---|---|---|
| Morning Session | 10–11 Oct 2026 (Sat & Sun) | 11.00am – 9.00pm |
| Afternoon Session | 10–11 Oct 2026 (Sat & Sun) | 3.00pm – 9.00pm |
| Evening Session | 10–11 Oct 2026 (Sat & Sun) | 7.00pm – 9.00pm |
| Late Collection (Mon–Fri) | After 11 Oct 2026 | 9.00am–12.00pm, 2.00pm–5.00pm |
Yes. You can self-collect (email xmumac@xmu.edu.my to arrange) or request courier postage (postage fees apply).
No. All outstanding fees must be settled first.
Yes. You may authorize a representative to collect your certificates on your behalf. Please download the Letter of Authorization from the link https://box.xmu.edu.my/share/b90003d9aa015749722f2d6a4d and ensure that your representative brings the completed hardcopy along with your identification documents to the Academic Affairs Office upon collection for verification.
Yes. You may apply to stay at the International Academic Exchange Centre (IAEC) on campus.
The room rate is RM330 per night, inclusive of breakfast, for either a Twin-Bed Room or a King-Bed Room. Each room can accommodate a maximum of two (2) guests, and additional beds are not available.
Accommodation is subject to availability and offered on a first-come, first-served basis.
To make a reservation or for further enquiries, please email staffaccommodation@xmu.edu.my using your campus email account.
You are required to apply for a social visit pass to enter Malaysia.
Process and cost vary by country. Contact the Malaysian Embassy in your home country or visit the eVisa official website.
Processing time varies. Check with the Malaysian Embassy or eVisa website for specific details.
Duration depends on your nationality. Please verify with the Malaysian Embassy or eVisa website.
Watch highlights from our 10th Anniversary celebrations — a photo montage, plus stories from our students and teachers.
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Our students share their experiences and memories at XMUM.
Our lecturers reflect on ten years of teaching and growth.
For anything not covered above, we are ready to assist.