Administrative Staff Recruitment


Administrative Staff Recruitment

Xiamen University Malaysia

University Overview

Xiamen University (XMU), established in 1921 by renowned patriotic overseas Chinese leader Mr. Tan Kah Kee, is the first university founded by an overseas Chinese in the history of modern Chinese education.As one of the China’s leading research universities, XMU ranks 14th in China and 43th in Asia according to 2020 Best Global Universities Rankings published by US News and World Report.

Xiamen University Malaysia (XMUM, Registration No. DULN009(B)) is an internationalized branch campus set up by Xiamen University. Being the first Chinese university branch campus in Malaysia, XMUM aspires to become a university with a distinct global outlook, featuring first-class teaching and research, and embracing cultural diversity. The university aims to nurture young talents with dignity and wisdom, turning them into fine citizens of the region who will contribute to the prosperity of the people and social progress of Malaysia, China and Southeast Asia.

Xiamen University Malaysia (XMUM) is now seeking highly motivated, committed and qualified individual to join our diverse and dynamic university for the position of Administrative Staff.


1)         Fresh graduates with Master or PhD qualification is preferred;

2)         Applicants with Bachelor qualification are required to have at least THREE (3) years of related working experience in the relevant SCHOOL / CENTRE / OFFICE;

3)         Committed team player with excellent interpersonal skills, able to work independently in a fast-paced environment;

4)         Meticulous, positive attitude, hardworking and able to deliver assignments within given timeline;

5)         Required skill(s): MS Office (Word, Excel, Powerpoint);

6)         Good command of written and verbal English, Bahasa Malaysia and/or Mandarin;

7)         Applicant must be willing to work in Bandar Sunsuria, 43900 Sepang, Selangor.





  • To assist the Director to promote innovation and entrepreneurship spirit among XMUM staff and students.

  • To organize Innovation Talk Series to bring in external perspectives and enable growth and creativity among XMUM staff and students.

  • To perform administrative and coordination work to ensure the success of each event (talk series and competitions).

  • To engage industrial collaborations.

  • To publish news related to the activities organized by center and innovation achievement of XMUM staff and student.

  • Performs other duties as assigned.



1. Bachelor or Master in Science & Technology related discipline.

2. Excellent computer software skills for office.

3. Excellent verbal and written skills in English.

4. Experience related to innovation and entrepreneurship.

5. Webpage design and management experience.





·             Supporting the delivery of optimal and smooth network operations and maintenance - LAN and Wireless Network.

·             Supporting classrooms, computer labs, offices and hostels network related facilities’ queries, troubleshooting and maintenance.

·             Assisting in secure gateway and application level gateway management which are located at XMUM network edge.

·             Supporting NMS, DHCP, Syslog and other applications related to network operations.

·             Supporting ELV rooms, extra-low voltage system (such as CCTV, door access) troubleshooting and maintenance.

·             Assisting in Data Center setup and operation work.

·             Users access authentication system management.

·             Documentation on the troubleshooting guides, installation and configuration.

·             Assisting in network related equipment purchase, procurement process and documentation processing.

·             Assisting in the management of the secure tunnel between Malaysia and China testing and implementation.

·             Supporting campus network upgrade events, backup processes, disaster recovery and maintenance activities.

·             Performing ad hoc functions as and when requires.




1.     Candidate must possess at least a Professional Certificate, Bachelor’s Degree, Post Graduate Diploma, Professional Degree, Master’s Degree, Engineering (Computer/ Telecommunication) or equivalent.

2.         Fresh graduates are encouraged to apply.

3.  Preferably with 2 year(s) of hands on experience specializing in IT/Computer – Network/System/Database Admin or equivalent troubleshooting experience.

4.         HCNP/CCNP certified is an advantage.

5.         Full-Time position(s) available.




Simulation Integrated Process Plant (SIPP) in Xiamen University Malaysia aims to offer a wide range of teaching, research and training activities to students, researchers and industrial professionals. The SIPP is currently managed by the School of Energy and Chemical Engineering. As an operations engineer of SIPP, you are required to play a key role in the followings:


  • Troubleshooting and improve the equipment, operations and maintenance of the simulated process plant.

  • Coordinating maintenance of the facilities within SIPP with overseas suppliers and ensure all equipment are in good condition.

  • Managing the overall operations/activities of SIPP.

  • Assisting the delivery of all SIPP programmes/activities (teaching, research and training) for students, internal and external users.

  • Liaising with Safety Officer for the implementation of OSH within SIPP.

  • Facilitating and support marketing and promotion of SIPP to external users.

  • Managing technical queries related to SIPP.

  • Performing other duties as assigned by the management team of SIPP.

Skill, knowledge and competencies

  • Candidate must possess at least a Bachelor’s degree in Chemical Engineering from a reputable university. Candidate possess a Master’s degree will be an added advantage.

  • Fresh graduates are encouraged to apply for this position.

  • Candidates with some knowledge on industrial production plant will be an added advantage.

  • A team player with good organizing abilities, interpersonal and communication skills.

  • Ability to work well in a team.

  • A dynamic and motivated individual with a keen interest in continuous improvement and work excellence.

  • Ability to demonstrate good judgment and professionalism.





  • Preparation or review of construction project estimates, budgets, settlements, final accounts, and engineering bid base prices and bid quotations.

  • Record and file all documents received from consultant/ Architect/contractors, to ensure all the documents, reports and information are being properly and systematically filed (soft and hard copies).

  • Project changes and adjustment of contract prices and calculation of claim expenses;

  • Prepare recommendation of payment to contractors.

  • Project cost monitoring, and record monthly cash flow.

  • Perform sourcing activities, commercial negotiation, purchase verification, specification required and price comparison until it is being evaluated and finalized.

  • Coordinate with the requestor on expediting and monitor on-time delivery of the goods or services.

  • Liaise with internal and external parties in a responsive and timely manner.

  • Keeping track and monitor the delivery of goods, stock movement and allocation of the items and work closely with Finance on payment preparation.

  • Able to communicate clearly and accurately on the procurement SOP to all stakeholders.

  • Other duties assigned from time to time.


1.               Degree in Quality Surveyor or equivalent.

2.               Minimum of 3 years’ experience in related field

3.               Proficient in English, Bahasa Malaysia and Mandarin.

4.               Has good communication and interpersonal skills.

5.               Candidate must be meticulous, committed and have the initiative to get things done.

6.               A fast learner who is pro-active and willing to take ownership of assigned tasks.

7.               Can work independently and has a good team-work spirit.






  • Provide customer service to procurement and asset management inquiries. Execution of guidelines and advise on use and operations of venues

  • Coordinate and communicate with requestor/ user for the facilities booking.

  • Administration and booking of all request of venues, auditoriums, meeting rooms, common areas etc.

  • Liaise with requestor/ users to finalise the set-up requirements, inclusive of organizing any meetings.

  • Provide schedule and on-call support to handle assets and event enquiries, complaints, service requests pertaining to the facilities in XMUM for staff, student and off-campus hires.

  • Planning and preparing the summary list for executing arrangement and set up of venues as well as daily security schedule for the opening and locking up of all venues, meeting rooms etc.,

  • Coordinate with other support team on daily work schedules to ensure timely supply and set up of audiovisual and other technology equipment and housekeeping to ensure untroubled operation by the users

  • Report to the management of any operation faults to PAMO and the relevant departments (Administration/ IT/Operation and maintenance Security/ Housekeeping.)

  • Preparation of event management reports.

  • Any ad-hoc task required by management


1.         Degree in any field or equivalent

2.         Has minimum 1 year of relevant customer service. Facility knowledge, Audio Visual System engineering or Audio Visual Media Technology related knowledge or work experience, will be highly preferred.

3.         Has good communication and interpersonal skills.

4.         Ability to organize and plan set up for each event campaign successfully

5.         Ability to adapt to changes in work responsibilities and environment

6.         Be meticulous, committed and have the initiative to get things done

7.         Pro-active and results oriented

8.         Has good MS Office skills.


Applicants are invited to submit a digital application packet to:

The subject line of your email must include: your NAME, the name of SCHOOL /CENTRE / OFFICE and the POSITION for which you are applying for.

All application packets must include the following attachments:

1) Your detailed and current CV;

2)  Evidence of academic qualifications: Bachelor, Master and PhD Certificates; Bachelor, Master and PhD Transcripts including SPM Certificate;


1.           We thank all applicants for their expressed interest. However, ONLY shortlisted applicants will be notified.

2.           This posting will remain open until filled.

News & Events

A Glance at XMUMC