Administrative Staff Recruitment

2019-10-10

Administrative Staff Recruitment

Xiamen University Malaysia

University Overview

Xiamen University (XMU), established in 1921 by renowned patriotic overseas Chinese leader Mr. Tan Kah Kee, is the first university founded by an overseas Chinese in the history of modern Chinese education. As one of the China’s leading research universities, XMU ranks 18th among mainland China universities according to the Times Higher Education World University Ranking 2020.

Xiamen University Malaysia (XMUM, Registration No. DUNLN009(B)) is an internationalized branch campus set up by Xiamen University. Being the first Chinese university branch campus in Malaysia, XMUM aspires to become a university with a distinct global outlook, featuring first-class teaching and research, and embracing cultural diversity. The university aims to nurture young talents with dignity and wisdom, turning them into fine citizens of the region who will contribute to the prosperity of the people and social progress of Malaysia, China and Southeast Asia.

Xiamen University Malaysia (XMUM) is now seeking highly motivated, committed and qualified individual to join our diverse and dynamic university for the position of Administrative Staff.

ESSENTIAL REQUIREMENTS:

  1. Fresh graduates with Master or PhD qualification is preferred;

  2. Applicants with Bachelor qualification are required to have at least THREE (3) years of related working experience in the relevant SCHOOL/OFFICE;

  3. Committed team player with excellent interpersonal skills, able to work independently in a fast-paced environment;

  4. Meticulous, positive attitude, hardworking and able to deliver assignments within given timeline;

  5. Required skill(s): MS Office (Word, Excel, Powerpoint);

  6. Good command of written and verbal English, Bahasa Malaysia and/or Mandarin;

  7. Applicant must be willing to work in Bandar Sunsuria, 43900 Sepang, Selangor.

FULL-TIME ADMINSTRATIVE STAFF POSITIONS AVAILABLE:

1. ADMINSTRATIVE EXECUTIVE (SCHOOL OF FOUNDATION STUDIES)

ROLE AND KEY RESPONSIBILITIES:

  • Organizes, plans, develops, coordinates and performs a variety of administrative duties and other office management tasks;

  • Oversees standard administrative duties and manages correspondences;

  • May need to provide supervision or guidance to other staff;

  • Performs customer service duties to include providing information, referrals, or other services to students, staff, and other visitors; greeting and directing visitors, students, or staff to appropriate personnel/departments; and answering telephone calls;

  • Serve as liaison and coordinate work with other departments in the University;

  • Performs other duties as assigned.

     

2. INNOVATION CENTRE (EXECUTIVE/SENIOR EXECUTIVE)

ROLE AND KEY RESPONSIBILITIES:

  • To assist the Director to promote innovation and entrepreneurship spirit among XMUM staff and students.

  • To organize Innovation Talk Series to bring in external perspectives and enable growth and creativity among XMUM staff and students.

  • To perform administrative and coordination work to ensure the success of each event (talk series and competitions).

  • To engage industrial collaborations.

  • To publish news related to the activities organized by center and innovation achievement of XMUM staff and student.

  • Performs other duties as assigned.


Preferred:

(1) Experience related to innovation and entrepreneurship

(2) Webpage design and management experience

Requirement:

(1) Bachelor or Master Degree

(2) Excellent computer software skills for office

(3) Excellent verbal and written skills in English

 

3. NETWORK ENGINEER / ADMINISTRATOR

ROLE AND KEY RESPONSIBILITIES:

  • Assist in Data Center setup and operation work.

  • CCTV and network related troubleshooting and maintenance.

  • Assist in the management secure gateway and application level gateway which are located at XMUM network edge.

  • Users access authentication system management.

  • Manage all kinds of Low Voltage cables in campus.

  • LAN Network Management

  • Wireless Network Management

  • Management of NMS, DHCP, Syslog and other applications related to network operation.

  • Monitor and manage all Building ELV Room

  • Assist in the management of the VPN tunnel between Malaysia and China.

  • Perform ad hoc functions as and when requires.


4. INTERNATIONAL AFFAIRS DEPUTY DIRECTOR

ROLE AND KEY RESPONSIBILITIES:

  • Maintain and strength the link between the parent university, Xiamen University China (XMU China), and the branch campus, Xiamen University Malaysia (XMUM), so as to utilize the established resources in the academic exchanges and international cooperation with the highly ranked global universities for meeting the needs and the better service to XMUM’s mission and development.

  • Follow-up XMUM’s established international relationship with the universities in Malaysia, UK, Japan, Australia and New Zealand to set up stable cooperation and exchange programme.

  • Develop and implement the strategic plan of internationalization that aligns with the XMUM’s mission and goals. As for XMUM’s academic and research cooperation and exchange programme, a platform is to be set up for its link with the universities in China and other countries, which covers with the following specific aspects:

    • Exploring chances for student exchange, study abroad and summer school programme and credits acknowledgement,

    • setting up a postgraduate pathway for the pursuing master degree in the universities globally,

    • promoting and supporting academic research cooperation and exchanges for academic and research staff,

    • inviting well-known scholars, professors for lectures, short- or long-term teaching and researching from the highly ranked universities globally,

    • finding the possibilities of the foundation students to pursue their degrees in the cooperative universities,

    • facilitating the joint programmes with the partner universities

    • exploring potential multi-cooperation on all sides,

    • helping students obtain various scholarship in highly ranked universities in China and the world

  • Working and collaborating with the Marketing, Students Affairs, Academic Affairs and departments, to provide the better service to meet the requirements of the students.

  • Arranging and Organizing the reception of the visitors from other universities and institutes.

  • Perform other related duties as assigned.

 

HOW TO APPLY

Applicants are invited to submit a digital application packet to:

recruit_admin@xmu.edu.my

The subject line of your email must include: your NAME, the name of COLLEGE/SCHOOL/OFFICE, and the specific POSITION for which you are applying for.

All application packets must include the following attachments:

1) Your detailed and current CV stating your current and expected salary;

2)  Evidence of academic qualifications: Bachelor, Master and PhD Certificates; Bachelor, Master and PhD Transcripts including SPM Certificate;

Note:

  1. We thank all applicants for their expressed interest. However, ONLY shortlisted applicants will be notified.

  2. This posting will remain open until filled.


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